Meaning of personal management
Personal management is a managerial function that is concerned with the people and their relationship within an organization. Remember a satisfied workforce can take the company to unimaginable heights, and this is why a business entity creates a separate personal management department.
The personal management team selects and hires employees as per the requirement o its company, offers them the necessary training to become better and develop their working, ensures proper working conditions and encourages a harmonious relationship between workforce and management.
It plays a significant role in a company as it can plan and organize its manpower to utilize both human and material resources admirably. Personal management offers effective incentives to motivate and encourage full co-operation. It stimulates the workings of its workforce to increase competency and potential.
Functions of personal management
The functions of personal management can be considered of advisory nature as it recommends several activities for the welfare of its workforce. These are categorized under various subheadings for instance-
1) Manpower planning
One of the major functions of personal management is manpower planning, and it deals in placing the appropriate kind and number of people in the right place and time to achieve the best desired results.
There are numerous steps involved in manpower planning, and it includes
The importance of manpower planning includes
The advantages of manpower planning include
2) Training development | Personal Management
Training has become an integral part of most of the organizations as it helps to enhance the workings of an employee to its maximum ability.
Training is offered to both new and existing employees. There are two types of training on-job and off-job training. The on-job training method is cost-effective and includes training the employees during everyday working through coaching, job rotation, etc.
The off-job training method includes training the employees at separate workshops or through participation in seminars and conferences. This proves a bit costly but offers long-term benefits to the company.
The advantages of offering a training program to the employees are
3) Recruitment | Personal Management
Another function of personal management is dealing in the recruitment process.
It is further subdivided into two headings that include
1. Internal Recruitment
The source of internal recruitment process includes promotions via internal postings of job, through transfers and via re-employment of employees that were once a part of the company.
2. External Recruitment
As the name suggests the source of external recruitment are obviously outside the organization and includes:
Employment at the factory level
it is possible via posting the vacancies at bulletin boards outside the gate of a factory
Newspapers, business magazines, and selected social sites are one of the prominent sources of the external recruitment process.
2. Employment agencies
Professional organizations are set up for the sole purpose of offering jobs as per the qualification of an employee or the needs of a business entity. These employment agencies supply the necessary manpower have become one of the major sources of the external recruitment process.
3. Employment exchange
Government-run employment exchanges help in the recruitment process at government concerns.
4. Campus recruitment
Numerous educational facilities have set up a recruitment cell that offers the chance of recruitment for fresh graduates.
Recommendations via known or highly placed sources also help in the external recruitment process in a company.
4) Employee Selection | Personal Management
Selecting the right candidate for the job is an important function of personal management.
The process takes place in an orderly manner that includes the following steps
1. Preliminary interview
The screening or preliminary interviews are less formal than the final interviews and are generally conducted to shortlist the number of applicants as per the eligibility criteria that has been set up by the company.
The skills, knowledge competency, and qualifications are examined during this interview so that the candidates who fit the profile can move on to the next stage.
2. Application blanks
It includes details about qualifications, age, experience, and reason for leaving the last job and has to be filled by the applicants that have cleared the preliminary interviews.
3. Written tests
The employee selection procedure includes written tests like a personality test, intelligence test, and aptitude test to assess the potential of a candidate.
4. Employment interview
The employment interview process includes a personal meet on a one-on-one basis between the probable employee and the management. It is conducted to determine the suitability of the applicant for the job in question.
5. Medical examination
Medical tests have become a part of the employee selection process and are conducted everywhere to ensure whether the candidate is fit for the job or not.
6. Appointment letter
A formal appointment letter is a commitment from the company to hire the applicant and is given when he has successfully passed all the hurdles in his path.
Objectives of personal management
The objectives of personal management are as follows-